Welcome Back! |
We are all in this together…from six feet apart |
The actions below were created to bring a higher level of comfort to occupants as they reenter the office building. |
Top 6 Things you need to know before reentering the building |
1 |
All occupants are required to wear a mask in the common areas. |
2 |
If any employee is exposed or diagnosed with COVID-19, report it immediately to the Management Office 847-883-8463. |
3 |
We encourage washing your hands every time you leave and return to your suite. |
4 |
Please practice social distancing throughout the building and your office space. |
5 |
Individual offices must also implement their own strategies within their office space. |
6 |
If you feel sick, please stay home. |
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Cleaning |
1 |
High touch areas |
Continued to be disinfected multiple times throughout the day and evening using Virex or similar disinfectant. |
2 |
Building specifications |
A supplemental list of new cleaning specifications will be sent under separate cover. |
3 |
Bathrooms |
Bathrooms will be closed while Day Porter/Matron are in the process of cleaning. |
4 |
Bathrooms |
Garbage cans will be located at the door to drop your glove or paper towel in after touching the handle. |
5 |
Tenant space |
Upon request, additional disinfectant or electrostatic spraying is available at tenant's expense. |
6 |
Tenant space |
Employees are encouraged to disinfect their own electronics daily including: phone, keyboard, mouse, etc. |
7 |
Tenant space |
If you have an employee with a confirmed COVID case, a CDC cleaning will be required at tenant's expense. |
8 |
Cleaning Solutions |
Material Safety Data (MSD) sheets for cleaning disinfectants are available upon request. |
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Social Distancing |
1 |
All Common Areas |
All occupants are required to wear a mask in common areas of the building. |
2 |
Elevators Cabs |
Social distancing signage will be installed noting number of allowed occupants in the cab. |
3 |
Elevator Lobby |
Hand sanitizing stations are installed at first floor elevator lobby for use prior to using the call button. |
4 |
Lobby-Entry |
Entry signage will be installed indicating building protocols. |
5 |
Lobby Seating |
Furniture areas will have table top signage reminding occupants to sit or stand 6 feet apart. |
6 |
Lobby Seating |
Furniture will be removed or relocated where applicable. |
7 |
Deli Pending Reopening |
Table top & floor signage will be installed reminding occupants to sit or stand 6 feet apart. |
8 |
Deli/Lounge |
Chairs have been removed to accommodate only 1 person per table. |
9 |
Deli |
Deli operators have updated their service protocols. |
10 |
Management Office |
Safe space screens installed at reception desk. |
11 |
Conference Rooms |
Open to 10 people or less practicing 6 foot social distancing, please reserve on Angus Work Order Software. |
12 |
Stairwells |
Signage will be installed indicating single direction foot traffic. |
13 |
Outdoor patio area |
Furniture areas will be set to accommodate 6 foot social distancing. |
14 |
Fitness Center |
Will remain closed temporarily. |
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Vendor Procedures |
1 |
All deliveries and vendors need to enter building through the loading dock and follow sign in procedures. |
2 |
All vendors and contractors must use the freight elevators where applicable. |
3 |
All delivery people and vendors are required to wear a mask in common areas. |
4 |
Revised rules & regulations have been sent to all building vendors and posted in the loading dock. |
5 |
Any vendor working in the building displaying symptoms will be thermal scanned and asked to leave the premises. |
6 |
Vendors must provide revised safety protocols. |
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Building Staff Procedures |
1 |
Engineers |
Wear a mask and safety glasses at all times and gloves when necessary. |
2 |
Engineers |
Equipped with touchless body temperature thermometer. |
3 |
Engineers |
Equipped with hand sanitizer and disinfectant to clean surfaces after work is completed. |
4 |
Engineers |
Non-essential work orders will be completed during the lowest occupancy time in the office space. |
5 |
Management Team |
Wear mask at all times when in common areas. |
6 |
Management Team |
As often as possible, will collaborate virtually. |
7 |
Security |
Wear mask at all time. |
8 |
Day Porter |
Wear mask throughout the building and gloves when applicable. |
9 |
All Building Staff |
Before entering any tenant space, all building staff is instructed to wear a mask. |
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Engineering & Operational Controls |
1 |
HVAC |
Perform a building purge every morning, when possible, by bringing in 100% outside air and exhausting to exchange air at the start of each business day. |
2 |
HVAC |
Increase outside air minimum percentages by 10% during mechanical cooling where possible. |
3 |
HVAC |
All filters to be upgraded to MERV 13 or greater where possible. |
4 |
Elevator |
Hand sanitizer stations on first floor elevator lobby. Must apply sanitizer before touching call button or use stylus. |
5 |
Elevator |
Cabs will marked on the floor for total number of occupants allowed. |
6 |
Loading Dock |
Hand sanitizer stations are provided, signage will be posted requiring each vendor to use sanitizer before entering building. |
7 |
Loading Dock |
Signage will be posted if vendors do not have a mask to call the Management Office. |
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Communication |
1 |
Tenants |
Please provide these guidelines to all employees and assist us with enforcing the new procedures. |
2 |
Tenants |
Immediate response and notification is critical if an employee is reported ill. |
3 |
Tenants |
Report any tenant contact changes or updates to the management office. |
4 |
Landlord |
Immediate response and notification is critical when a reported exposure or confirmed COVID case is made known. |
5 |
Landlord |
Full transparency and details will be communicated without violating HIPAA laws. |
6 |
Landlord |
Millbrook Properties developed these guidelines using credible sources in an effort to provide the most current and accurate information. |
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Key Assumptions and Information |
1 |
Millbrook Properties will not conduct health screening or thermal scans on individuals entering the building. |
2 |
The use of non-medical face masks in public has been demonstrated to assist in reducing viral spread from asymptomatic individuals. |
3 |
Processes and procedures in office buildings will vary, our efforts may change as tenants and their employees start to reenter the workplace. |
4 |
Tenants will likely bring workers back to the office gradually. |
5 |
Properly dispose of all PPE in receptacles. |
6 |
The size of elevator cabs eliminates the ability to meet physical distancing protocols without limiting passengers to one or two people. |
7 |
These best practices will be most successful if each tenant also implements their own plan. |
8 |
Scientific research to date is not definitive on the effectiveness of implementing additional technologies in HVAC and Water Systems to reduce risks related to COVID-19. |
9 |
North Shore Immediate Care - Lincolnshire 920 Milwaukee Ave, Lincolnshire IL 60069 |
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*Tenant Space Specific Return to Work Guidelines |
1 |
Sick Policy |
Ensure you have a clear policy to prohibit sick workers from entering the premises and a clear communication plan to address positive cases. |
2 |
Phased occupancy |
Adopt a phased-in approach to return to work. |
3 |
Employee Screening |
Determine if you will implement health screening and the roles and responsibilities for the protocol. |
4 |
Cleaning |
Evaluate and communicate internal cleaning protocols. (i.e. breakrooms, copier/printers, conference rooms) |
5 |
Communication |
Confirm employee contact info including emergency contact. Implement a clear and frequent communication plan through return to work phases. |
6 |
Welcome back package |
Develop a return to work package that outlines landlord and internal protocols. |
7 |
Density |
Provide extra space by reconfiguring desks and installing barriers in workstations. |
8 |
Social Distance |
Develop a protocol for movement within your space. |
9 |
PPE |
Encourage or mandate PPE |
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* Source BOMA International |
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